With Addressinator! you can export all contacts from your Addressinator! database to a text csv format file. And you can also just export contacts from a specific group.
An example of when you might want to export a specific group of contacts instead of all contents is when you want to use the exported file as a datasource for Microsoft's Mail Merge; or use as a datasource with WordPerfect when creating a form document.
| 1. | Open Addressinator! by double-clicking on the Addressinator! icon on your desktop |
| 2. | Select the menu Group |
| a. | Select a specific group |
| b. | This can be <All Contacts> if you want to export all contacts, or select a specific group if you want to export only contacts from a specific group |
| 3. | Select the menu Group -> Export |
| a. | Browse to the location where you want to save this exported file |
| b. | Select |
| c. | Enter in the file name for this exported file |
| d. | Select Save |
| 4. | The text format csv file will now be saved to that location you selected |
| 5. | Although you do not have to when exporting, I want to show you what the file actually looks like inside |
| a. | Open Windows Explorer |
| b. | Move to the folder where you saved the exported file |
| c. | Right-click on the file that was created and select Open with... NotePad |
| d. | Now you will see the format that the exported text file is in |
| i. | the fields will be in following order |
| ii. | each field will be quoted |
| iii. | if a field of the contact is empty, it will still be quoted - i.e. if no middle name, the record shows "FirstName", "", "LastName" etc |
| iv. | The text file will be in the following format |
"Title","FirstName","MiddleName","LastName","Suffix.","Company","Street","Box","City","State","Zip","Country","Memo","Custom0(WorkPhone)","Custom1(HomePhone)","Custom2(CellPhone)","Custom3(Fax)","Custom4(Email)","Custom5(Pager)","Custom6(WebSite)","Custom7(Position)","Custom8(Extension)","Custom9(Birthday)","Custom10(True)","Custom11(Number)","Custom12(currency)","Custom13(text1)","Custom14(text2)","Custom15(text3)","Custom16(text4)","Custom17(text5)","Custom18(prompt)","Custom19(text6)"
Each field is quoted
Each field is separated by a comma
There is no trailing comma at the end
